Contract Administrator

The first 3 letters in workplace safety are Y-O-U!

TK Elevator is currently seeking a Contract Administrator to join our team in Atlanta, GA.

Responsible for booking and preparing New Construction and Modernization Contract documents for execution; includes entering data in Oracle and View systems, using M-Files for bookings. pre-review of contract, issuing certificates of insurance, using Appian for cancellations and view customer setup. Must establish & maintain a professional rapport through timely response to customers, both internal and external.

ESSENTIAL JOB FUNCTIONS:

• Read & understand contractual requirements for preparing NI & MOD contracts for processing to determine what the terms are for retainage, PPE, and also check contract price along with correct owner & bill to information.
• Contract Administrators are required to keep notes on all construction jobs in Oracle overlay and Excel spreadsheet so that a history is maintained for all jobs regarding booking efforts.
• Complete pre-qualification bid documents for all tk branches for the US Business unit.
• Pre-review contract for entire contract,exhibits, correct contract price,and proposal.
• Responsible for reporting Contactor Controlled Insurance Program (CCIP) for US business unit.
• Mange and complete customer setups in Oracle for all VIEW branches within 2 hour SLA
• Utlize View and Oracle to book MOD jobs for all VIEW branches in US business unit.
• Coordinate approval driven by Sales from business leaders as required by approval matrix.
• Communicate with senior management at facotry regarding required approvals for product discount rates.
• Enter all data requirements to ensure accurate master data and revenue projections for NI & MOD for US business unit.
• Maintain customer data base for all New Install and Modernization jobs.
• Confirm Project Setup, enter all monies, unit details for each unit indiviually and verify key members along with project dates for every job.
• Verify and Baseline all Revenue and Cost Budgets for construction jobs to ensure accurate revenue forecasting.
• Utilization of Pronet to prepare accurate timely release of equipment to supplier in accordance with contract schedule.
• Assist in internal and external audit process.
• Communicate with branches, sales, factory, and management regarding any issues with jobs being processed.
• Communicate the booking progress to the Corporate Contract Anaylst, Branch, District, and Regional personnel
• Prepare monthy booking report for VP’s
• Use M-Files system to process, review, and book jobs.
• Issuance of certificates of insurance
• Utliize Appian to assist with NI & MOD job cancellations.
• Provides timely responses to all internal and external e-mail correspondence and point to point contact calls

EDUCATION & EXPERIENCE:

• Associate degree or equivalent professional experience is required.
• A Bachelor’s Degree or equivalent hours of college-level coursework plus professional experience is preferred.
• At least 2 years of experience that is directly related to the duties and responsibilities specified.
• Requires the ability to understand general arithmetic, speak and write in a clear and understandable manner for internal/external relations.
• Understand complex verbal and written instructions.
• Understand data processing applications.
• Prioritizing and multi-tasking, working well under pressure while paying close attention to detail to meet month-end deadlines.
• Experience working in a business-to-business environment with the ability to read and understand contract language and use this knowledge in negotiation with customers.
• Ability to handle sensitive information, maintain a high level of data entry accuracy, and adhere to strict deadlines is essential.
• Individual will be able to display effective interpersonal skills with all levels of employee, as well as the ability to communicate positively and effectively, verbally and in writing
• Must have strong computer skills, especially MS Outlook, Word, and Excel
• Able to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Able to deal with problems involving several concrete variables in standardized situations.

TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, and veteran status or any other protected status required by applicable law.

Applicants with disabilities who require reasonable accommodation in connection with the application process are encouraged to email us directly at ElevatorJobs.ams@tkelevator or call 1-844-427-5461.