We are looking for a proactive and highly organized Assistant to support two Global Heads of Function (Manufacturing/Quality and Procurement) in an international, fast-paced, and English-speaking environment. This position offers a high level of responsibility, variety, and visibility across global teams and interfaces. If you are passionate about providing seamless support and enjoy working across cultures and time zones, we’d love to hear from you.

Executive & Administrative Support

• Provide comprehensive assistance to two Global Function Heads
• Ensure smooth and professional daily operations within the office
• Manage complex calendars, schedule meetings, and organize global workshops
• Coordinate international travel arrangements and handle travel expense reports
• Support the onboarding process for new team members
• Coordinate administrative IT requests and manage purchasing activities (e.g. order tracking, receipt processing)

Organizational & Coordination Tasks

• Review and manage incoming invoices
• Act as a key user for administrative systems (easyAP, Jaggaer, Concur)
• Prepare LEA reports (e.g. reporting for gifts and invitations) and complete necessary registrations for managers
• Collect, organize, and distribute reports and key information
• Maintain internal contact lists and ensure smooth information flow across global manufacturing sites
• Provide annual financial statements from suppliers (e.g. via Dun & Bradstreet)
• Collect and manage supplier compliance documentation (e.g. minimum wage declarations, business registrations, insurance certificates)

• Successfully completed commercial education (e.g. Office Clerk, Office Administrator, or equivalent)
• Proven experience in an assistant role, ideally in a multinational or corporate setting
• Strong planning, coordination, and time management skills; able to work independently and with attention to detail
• Excellent verbal and written communication skills
• High degree of flexibility, discretion, and resilience under pressure
• Enthusiasm for working in a collaborative, international environment
• Fluency in English (spoken and written); knowledge of additional languages (e.g. French or Spanish) is a plus
• Proficient in MS Office applications (Outlook, Word, Excel, PowerPoint)

• Health and Safety –Highest standards and a wide range of health promotion and healthcare activities
• Flexibility –We support, for example, through flexible yet regulated working hours and remote working options
• Compensation & pension – Fair working conditions, competitive compensation, following “Collective Agreements” and support with pension schemes
• Collaboration & diversity –Collegiality is of huge importance – we treat everyone with respect and appreciation
• Development –Individual support to help you get started in your new job as well as training and education programs to help you develop professionally and personally
• Creative leeway –We offer an environment in which you can try out new solutions in a no-blame-culture
• Sustainability –We act with responsibility and environmental awareness
• Work environment –We have modern workplaces and IT equipment, subsidized lunchtime meals in the canteen, free parking and discounted public transport tickets

At TK Elevator, we aim to embrace diversity and welcome everyone -no matter the ethnicity, nationality, gender or gender expression, age, social background, religion or world belief, sexual orientation, disability, marital status or any other legally protected characteristic or status.

Do you have a disability and would like to work with us? Then we look forward to your application!

As a signatory of the Charter of Diversity, TK Elevator is committed to a prejudice-free and diverse working environment with equal opportunities. Although we are not completely barrier-free yet, we are working every day to improve ourselves. Let’s overcome barriers together and work on individual solutions that work for you.